METHOD
OF
RECORDING AND SEARCHING INFORMATION
15
were to do the same job. There will result a
deviation from the true location proportionate
to the degree of disagreement of either.
For
in-
stance one recorder may diverge to the extent
of matching only
3
of
the
5
criteria while the
other matches
4.
The resultant displacement
is
shown in diagram Figure
2.
3/5
-_
/
4/5
-
5/5
-
(Ideal location)
h-
3/5
-_
/
4/5
-
5/5
-
(Ideal location)
h-
FIGURE
2.
Such disagreements will be the more pro-
nounced the more specific
the
conceptual terms
are and it
is
a further function of the new meth-
od
to minimize variations by broadening the con-
cept used in the terms and by using as large a
number of broadened criteria as possible even
to the extent of redundancy.
This
approach
is
based on the realization that an inquirer could
not match excessive specificity when stating
his
query and that
his
position
is
similar to that of
the recorder.
The process of broadening the concept in-
volves the compilation of a dictionary wherein
key terms of desired broadness may be found to
replace unduly specific terms, the latter being
treated as synonyms of a higher order than or-
dinarily considered. Translating criteria into
these key terms
is
a process of normalization
which will
eliminate many disagreements in the
choice
of
specific terms amongst recorders,
amongst inquirers, and amongst the two groups,
by merging the terms at issue into a single key
term. However the dictionary does not classify
or index but maintains
the
idea of terms being
fields and applies the identification principle to
the terms in the manner
it
is
applied to
the
top-
ics, even though to a lesser degree.
A
specific
term may appear under the heading of several
key terms and
if
according to
its
application an
overlapping of concepts exists then the term
is
represented by
the
several key terms involved,
as shown diagrammatically in Figure
3
for
‘b’.
The manner which an inquirer approaches
the process of searching for desired information
becomes one similar to that performed by the
recorder.
He
first
states hiw query in as many
and as specific terms as he desires.
Then with
the aid of the special dictionary he normalizes
the
conceptual terms of identification to arrive
at a statement adjusted to the requirements of
the system.
comparing of his statements with all the state-
ments contained in
the
collection of records
prepared by
the
recorder.
This task, being be-
yond human capability, may be performed au-
tomatically by a scanning machine
which
is
capable of not only matching similar portions
of informationbut of doing this in accordance
with
any conceivable pattern of conditions.
As
indicated earlier, the intended purpose
of a search
is
to ,produce a response to a query.
Because
it
is
noti usually known how specific a
response can be expected, the initial query
is
stated rather broadly thereby extending
the
field to include less related material. The ex-
tent of responses obtained on
this
bases
is
a
valuable indication of the amount of attention
devoted to the subject area in the past. The
material abtained would then be subjected to in-
creasingly more specific searches in order to
get
the
closest match possible. Also, material
uncovered by this approach may lead to the
discovery of unsuspected, but pertinent other
related information.
The actual process of searching involves the
Key
term
Field
A,
Key term
Field
B
Spec
if
ic
Terms
FIGURE
3.
In
particular,
the
scheme of broadening the
field of response consists of asking that a fixed
fraction of the given terms be met by the rec-
ords. This procedure
is
quite different from
that used when broadening a generic search by
dropping subclasses. The effect
is
illustrated
by the following diagrams, Figure
4,
showing
progressively broader fields formed by
5
terms.
Using the proportions of the example pre-
viously given and assuming an evenly distrib-
uted population of topics, the relative probabil-
ity of response
is
expressed by
the
factors